The Rexdale Community Health Centre provides primary health care, community development and health promotion programs to diverse communities in North West Toronto.  Pathways to Education works with high-school students to keep them in school, improve their academic success and help them move on to post-secondary education. The primary goal of the Pathways to Education program is to address the social determinants of health by providing programs and services to enhance the educational and employment success of youth in the Rexdale/Jamestown community. The Administrative Assistant works to assist staff by providing key administrative and support duties, while maintaining databases.  

Responsibilities 

• Provide secretarial and administrative support to the Program Director and the Pathways to Education team.

• Produce and maintain databases and their corresponding reports.

• Oversee supplies, including ordering, organizing, keeping track of orders and working within budget.

• Provide administrative support at meetings involving the community, Pathways to Education staff and Advisory Committee including minute-taking, set-up and other supports.

• Participate in organization-wide meetings and activities.

• Provide key administrative support for program student registration process.

• Produce materials for program promotion and administration.

• Other organizational duties as assigned.

Qualifications 

• Post-secondary school diploma in office administration, or related program or an equivalent combination of experience and education.

• Three to five years administrative experience with progressive responsibility; preferably in a health or human service setting.

• Good computer skills including knowledge of Microsoft Office: Publisher, Word, Power Point, Excel, Access, and/or experience working with databases.

• Ability to work within a multidisciplinary team.

• Demonstrated ability to take initiative and to work independently.

• Good organizational, coordination and communication skills.

• Working knowledge of a second language considered an asset.

• Experience and knowledge of community development, youth programming, education, research and evaluation.

• An understanding of the strengths and capacities of youth, as well as barriers and challenges faced by youth in the Rexdale/Jamestown area.

• Ability to work in a manner that preserves confidentiality of information about students, staff and others.

• Ability to work in a TCHC townhouse office in a priority urban neighbourhood in Toronto.

• Willingness to work flexible hours with occasional evenings.

• Candidate must be able to provide a security clearance.

 
Starting Salary Range: $38,195-$46,019 (depending on experience), plus benefits

Hours per week: 35

Starting date: ASAP

Status: Unionized position 

Please quote ‘Administrative Assistant’ in the subject line

Please note this is a unionized environment-UFCW Locals 175 and 633  

We would like to thank all applicants; only those invited to interviews will be contacted.